I think if we have the provisional hotel @gabriel suggested for a meeting point, maybe conference room, and then move on to pubs, bars, restaurants AND then; regarding accommodation :
The easiest way forward I believe for accommodation is to individually source it yourself
Because numbers could change, people might not pay, etc.
So I want to avoid group booking for accommodation
But I do still want 2 or 3 more venues so we have a little bit of a choice